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ReturnResearch Room Management Method

Shenzhen University Town Library provides individual research rooms for free study and academic research & discussions. Research Room Management System has launched and self-help services have been provided since 25th May, 2015. Regulations are made below for managing research rooms in a standardized manner.

1. Opening Hours   

Mon.-Sun. 8:00-21:50  

Statutory Holidays   9:30-17:20

 

2. Research Room Types

Individual Computer Seat: Five rooms, room number: 213-217, two seats for each room;

Individual Research Seat: 7 rooms, room number: 218-224; two seats for each room;

Teachers’ Research Room: room number:  313-315; two seats for each room;

Group Research Room: 9 rooms, room number 316-324; six seats for each room;

Group Discussion Room:  4 rooms, room number: 328-331; 12-20 seats for each room;

Dissertation Room: one room, room number: 327; 10 seats.

 

3. Reservation

Reservation via Internet: after logging on http://room.lib.utsz.edu.cn/,you can request reservation for research rooms. You can swipe Campus cards (for on-campus readers) or ID card (for off-campus readers) before entrance.

 

Type

Room Number

Reserved Period

Time you have to cancel before reservation

Days earlier to make reservation

 

The number of users

Type of reader’s cards used for reservation

Individual Computer Seat

213A-217B

30 minutes- 4 hours

15 minutes

0-2 days

1 person

Faculty and students of university town as well as readers under city of library programme

Individual Research Seat

218A-224B

30 minutes- 4 hours

15 minutes

0-2 days

1 person

Faculty and students of university town as well as readers under city of library programme

Teachers’ Research Room

313-315

30 minutes- 8 hours

30 minute

0-2 days

1-6 persons

Faculty of university town

Group Research Room

316-324

1—7 days

The first day of reservation period:

1200am

0-7days

3—6 persons

students of university town

Group Discussion Room

328-331

30 minutes- 4 hours

15 minutes

0-2 days

6—20 persons

Faculty and students of university town

Dissertation  Room

327

/

/

/

1-8 persons

Faculty and students of university town

 

1) Reservation Rules

a) Group Research Room: Faculty and students with research topics from university town schools are eligible for requesting such rooms. Reservation can be made at most 7 days earlier. You need to scan and upload Group Research Room Application Form, signed by your supervisor or stamped by your organization. Application Forms are subject to the approval by management staff (No approval processed during holidays). Members of the research group can use the rooms on their own within reserved period. Each reserved period is 7 days and can be renewed three times when no other reservation is made for the same room.

b) Group Discussion Groom: Reservation can be made by groups no less than 6 persons, with one being the leader. Before reservation is made, Group leader can add or delete group members, once made, group members cannot be deleted, but can be added. Each reservation serves 8 hours at maximum.

2) Reservation Failure and Violation

a) Individual Research Seat & Individual Computer Seat: it is taken as one violation by the reservation maker if he does not swipe card for entrance and not cancel the reservation. During 15 minute after the reserved period starts.

b) Teachers’ Research Room: it is taken as one violation by the reservation maker if he does not swipe card for entrance and not cancel the reservation. During 30 minute after the reserved period starts

c) Group Research Room: it is taken as one violation by the reservation maker he does not swipe card for entrance before 12:00 am on the first day of your reserved period; if the room are not used for one day during reserved period, it will be recorded as one violation; if the room are not used for 3 days in succession, the reservation will be cancelled.

d) Group Discussion Room: it is taken as one violation by the reservation maker if he does not swipe card for entrance during 15 minute after the reserved period starts, or the other member of the group do not swipe cards for entrance. It is taken as violation if the number of people who swipe the cards is less than that for the reservation.

5) Dealings for other violation:

a) Delayed departure affecting the coming reservation holder is seen as one noncompliance.

b) Damages to equipment and facilities within the room should be redeemed according to the original price; persons causing the damages are not eligible to request the rooms for30 days.

c) Dislocating the facilities such as desks and chairs within the room is taken as one noncompliance..

d) Eating (except for drinking tea & water), dumping and messing up the environment within the room is taken as one noncompliance.

e) Speaking loudly led to complaints within the room is regarded as one noncompliance.

f) Access to cables or power supplies without permit is taken as one noncompliance.

g) Violations to other regulations are dealt per rules and will be recorded upon the severity of the actions.

h) If you violate the rules above for many times and with bad attitude, you will be put into the blacklist and cannot get research rooms any more.

Note: you cannot make another reservation the very day you violated the rules, violation up to 3 times leads to suspension for 30 days.

4. Instructions

1) You need to obey the laws and rules as well as regulations of the library.

2) You need to take good care of the facilities in the room and timely contact the staff when there is breakdown. You are not authorized to deal with it by yourself.

3) You need to keep the environment clean. Do not put your personal goods inside. Do not eat and dump the litters inside.

4) You need to take all your valuable goods with you, take good care of them and take them with you when you leave.

5) No soundproofing facilities are provided for research rooms. You may keep your voice down and do not shout during discussions.

6) You need to put books back to the trolley at reading section and close devices and windows & doors when you are done.

7) The library staff are empowered to patrol inside research rooms and persuade   & stop them for non-compliant behaviors.

8) Entrance control is set for all research rooms. Only the person who makes the reservation and the members who are added to the reservation are allowed  inside during appointed period by swiping campus card(or ID card after binding service)

9) You can only reserve one research room for the same period.

10) If you cannot make it due to personal reasons, you should log on research room management system before the reservation comes into effect and cancel it in “My Reservation” column.

11) You need to obey the rules. If the research rooms and discussion rooms are used by more than one person, all attendants shall swipe cards at card reading machines to avoid violation.

12) As to off-campus readers who make reservation for the first time, you need to have your ID card bound at general service counter and use your ID card for entrance.

  You are free to contact the staff on-duty if you encounter any problem

Service Telephone: 26032935

Telephone Number for network & equipment breakdown: 88866664

Telephone Number for Real Estate and Cleaning Service: 26032343

Telephone Number for Campus Safeguard: 26032948